5 Tax Preparation Services to Outsource

Written by Bryce Allen
Business PlanningTaxation
Businesswoman reading document while speaking on the phone

Outsourced tax preparation services enable businesses to access the expertise and resources of experienced tax professionals without having to manage them in-house.

By taking advantage of Rooled’s outsourced tax prep services, clients can rest assured that they are being provided with an accurate and efficient process that will result in greater savings and fewer stressors associated with filing taxes.

What are outsourced tax prep services?

Outsourced tax preparation services provide individuals and businesses with the ability to work with highly trained tax professionals for the planning, preparation, and filing of their taxes. By outsourcing, companies can ensure the accuracy of their taxes while avoiding the many costs that come with managing an internal tax department.

Tax preparation services include filing income and payroll taxes, preparing financial statements, budgeting for future taxes, and using sophisticated software for ensuring industry compliance. These services are typically outsourced to a third-party provider who has specialized knowledge of the latest tax laws and regulations as well as experience in managing complex financial documents. Professionals also offer help with understanding and following changing regulations as well as guidance around audit processes.

Ultimately, outsourced tax preparation allows business owners to feel more confident about their ability to fulfill their complicated tax obligations and make sound financial decisions. These services are well worth leveraging to ensure maximum savings and compliance.

Commonly performed services

Tax preparation & filing

Tax preparation is a comprehensive process of gathering tax documents, completing tax forms, calculating tax liability, and making tax estimates. It involves sorting through tax records to check for accuracy and to identify tax deductions.

Tax filing is taking all the information collected from tax preparation and understanding it to properly file an accurate tax return that shows your tax liability for the year. After all of the tax preparation is done it’s time to file taxes correctly and on time. Doing so ensures tax liabilities are paid correctly and that tax refunds are received if applicable.

For a startup to maximize its tax benefits, tax preparation and tax filing should be outsourced to an experienced tax expert. This ensures that no tax credits or deductions are missed, and the company meets all tax compliance requirements. Additionally, it can save them time, money and effort spent on dealing with tax paperwork. This frees up valuable time for the startup team, who can focus on their core business activities instead of doing complicated tax-related tasks.

Corporate & personal tax returns

Corporate and personal tax returns are essential documents mandated both by corporate laws and taxation laws respectively so that businesses and citizens can accurately report their financial standings to governmental organizations.

A corporate tax return, also known as a corporate income tax return, is filed by businesses who are liable to pay corporate taxes every year. This document establishes the total taxable income made during the previous year and calculates the company’s amount due in taxes.

A personal tax return is a document filed by individuals to report their income for the previous year to understand their personal tax liability. This form records any deductions or credits that individual taxpayers may be eligible for, so that they may minimize the amount of taxes they have to pay.

Working with an outsourced tax consultant can help your small business significantly streamline tax filing processes and ensure tax returns are handled swiftly, accurately and cost-effectively. An outsourced tax expert can stay on top of the latest tax developments while being able to review past tax filings to identify any inefficiencies or missed opportunities that could benefit your business.

Tax planning & strategies

Tax planning and tax strategies are essential tax management processes for small businesses in the lead up to tax season. Tax planning involves reviewing income, expenses, tax credits, tax deductions, and other tax-related matters throughout the year to maintain tax compliance and optimize financial savings.

While tax plans can be designed in various ways depending on the needs of each business, tax strategies help to maximize tax optimization by creating an effective plan for reducing the total amount of tax owed. It requires foresight and analysis to determine tax strategies, navigating tax law in the most tax-advantageous way. For small businesses, this is especially important as it helps to ensure their taxes are accurately filed while also ensuring they retain more funds that can be reinvested into their operations or used in other areas of their business.

An experienced tax expert can advise on tax planning strategies and calculate deductions in order to help the business realize tax savings. Hiring a tax specialist can provide detailed insights on tax legislation for your organization, help to identify key tax benefits necessary for running a successful business and create comprehensive tax plans based on the size and scope of the business. With their expertise, tax experts are able to assess potential tax savings opportunities, audit-proof financial records, develop tax minimization strategies, advise on cash flow management and suggest relevant investments.

State & federal tax compliance

Tax compliance is the process which small businesses must undertake to ensure they are in accordance with both the federal and state tax laws. It is important for a small business to understand the differences between state and federal tax regulations and obligations. This may involve understanding tax distinctions specific to the states their businesses operate in and the types of income they receive, as well as correctly calculating applicable tax rates. While certain taxes may be administered by the federal government, such as income tax, states can also issue taxes such as sales tax or other forms of taxation. Tax compliance requires careful attention to state and federal regulations from both an advisory and filing perspective in order for a small business to remain free of penalty or obligation.

A comprehensive tax approach will involve research of tax laws, the review of tax forms, and implementing safeguards that ensure tax payments are processed timely and accurately. Businesses must understand the reporting requirements and tax rules applicable to their operations in order to remain compliant and avoid costly penalties associated with non-compliance.

Since tax regulations tend to be complex, especially for new businesses, delegating tax needs to an expert will save a startup from dealing with potential errors resulting from lack of knowledge or experience. An outsourced tax consultant has experience in dealing with tax authorities, providing timely tax reports and guidance while representing the interests of the small business. They will also have comprehensive knowledge of tax regulations as well as access to tax software and technology. This results in the startup being able to access important tax information quickly, meaning time and money is saved during tax season. Outsourcing an experienced tax consultant is a smart move for any responsible small business owner keen on keeping streamline operations with all tax laws intact.

Tax credits & benefits

Collectively, tax credits and tax benefits provide some relief to small business owners who are trying to manage their tax obligations and keep costs down. Understanding how tax credits and tax benefits work is extremely important to ensure that small businesses remain compliant with United States tax law requirements and reap all available rewards come tax time.

Tax credits provide a dollar-for-dollar reduction of tax obligations, making them an important tool for reducing tax liability. Most tax credits are based on income law measures or breaks applied to costs directly related to business operations such as wages and health care expenses. These credits support activities such as providing health insurance for employees and investing in renewable energy technology.

Tax benefits, on the other hand, allow businesses to defer tax payments or decrease their taxes because of deductions, depreciation allowances, or preferential tax rates applied to specific income items. In short, they help lower a small business’ taxable income by allowing them to subtract certain amounts from the sum that must be taxed.

It can be difficult to monitor changes in tax legislation, however, so many small businesses choose to outsource their tax operations to a tax consultant that specializes in tax credits and benefits. With access to the latest tax codes and tax regulations, tax consultants know how to ensure that businesses are taking full advantage of potential tax deductions in order to minimize their tax burden. By taking the time to fully understand their tax situation, from deductions to tax liability, expert tax consultants are able to identify legitimate tax credits and potential tax savings that help small businesses reduce their tax burden and build a stronger financial future for themselves. With their knowledge and experience, outsourced tax consultants can save any business money by effectively evaluating their current tax structure and providing a practical solution for tax credit eligibility.

Why hire an outsourced tax prep consultant?

Outsourcing tax services can bring a variety of benefits to small businesses, startups, and established organizations alike. Cost savings can be achieved through outsourcing, as expenses associated with hiring qualified staff, such as salaries, training and insurance are eliminated. For those with limited time or inexperience in navigating taxation regulations, outsourcing tax services presents an invaluable opportunity to be guided by experts who understand the finer details of the latest laws.

Outsourcing may offer access to a wider range of expertise in the industry and provide clients with dedicated resources who specialize in this area. Outsourcing to a trusted professional provides for a high-quality return with the best strategies employed. This in turn takes the burden off of internal staff to research constantly changing deadlines, regulatory updates, and other relevant information. Businesses will find themselves in compliance with all applicable tax laws, reducing stress over potential liabilities.


Outsourced tax services allow businesses of any size to benefit from the expertise of a professional tax specialist in a flexible and scalable way. These specialists can be hired on an as-needed basis or on an ongoing schedule tailored to meet the specific needs of your organization and its budget, taking the pressure off in-house personnel who may not have enough resources or expertise to manage the complexities of corporate taxes. From start-ups to large enterprises, outsourced tax services are a viable solution that can provide valuable output without long-term commitments or costly upfront expenses.

Large establishments and emerging startups alike take advantage of the flexibility and scalability outsourced tax services provide so that they are able to best leverage their resources. For example, companies that prefer to focus on core elements of the business can outsource their taxation responsibilities beyond the existing staff to achieve desired goals efficiently. This outsourced support also allows businesses to both increase or decrease tax service commitments depending on the current needs of the company. This creates an equilibrium where expenses are appropriate for the situation instead of having to commit too much money without understanding where those funds may be better allocated within the organization.

Tax preparation is a complex and time-consuming process, but the benefits of outsourcing tax preparation services to an experienced consultant are numerous. By outsourcing tax preparation, you can free up valuable time and resources that can be better used elsewhere in your business. In addition, you can be confident that your taxes are being prepared by an expert who is up to date on the latest tax laws and regulations. Outsourcing tax services provides a range of tangible benefits that makes it an appealing option for companies looking to maximize efficiency and minimize cost.

Now that you understand some of the key benefits of outsourcing your tax preparation, as well as which services to look for, it’s time to find a reputable consultant. It’s important to work with an experienced tax consultant so that you can be sure you are taking advantage of all the deductions and credits available to you. Rooled has a team of experts with years of experience in tax consulting. We offer a variety of tax preparation services that are designed to save you time and money, ensuring that you are following all the best practices for your business and minimizing your tax liability.

About the Author

Bryce Allen

Bryce Allen is the Director of Tax at Rooled, Inc., in his 16th year of public accounting firm experience. He earned his Bachelor of Science in Accounting at San Jose State University. R&D tax credit guidance is a key area of Bryce's expertise.